Temperature monitoring for pharmacies and laboratories
Vaccines, temperature-sensitive medicines, biological samples: KelvinTrack continuously monitors your fridges and storage units, alerts you immediately if a reading drifts out of range, and keeps a complete audit trail.
The essentials
Temperature monitoring for pharmacies means continuously measuring the fridges that store vaccines and temperature-sensitive medicines, most often kept between 2 and 8 °C, and keeping proof of it. KelvinTrack automates this: wireless sensors with accuracy of up to ±0.05 °C, round-the-clock readings including nights and weekends, immediate SMS and/or email alerts in the event of an excursion, a tamper-proof timestamped history, and PDF reports exported in 1 click.
Protecting products that cannot tolerate deviations
By the KelvinTrack team · Updated
Temperature monitoring in pharmacy and healthcare settings ensures vaccines, temperature-sensitive medicines, and samples stay within their required storage range - most often 2–8 °C for refrigerated products. Good Distribution Practice (GDP) and WHO recommendations require continuous control of the cold chain and traceable temperature records. KelvinTrack measures every storage unit around the clock, triggers an instant alert as soon as a reading leaves the allowed range - including overnight and on weekends - and keeps a timestamped history documenting proper product storage.
A break in the cold chain, even a brief one, can render a vaccine or temperature-sensitive medicine unusable - with no visible sign of it. Manual morning-and-evening checks leave long unmonitored windows, especially overnight, on weekends, and on public holidays.
KelvinTrack measures the temperature of your storage units continuously and triggers an alert as soon as a reading leaves the allowed range. You have the timestamped history you need, at any time, to demonstrate that your products were stored correctly.
A secured, documented cold chain
Securing the cold chain in a pharmacy rests on three pillars: measuring without interruption, being warned in time, and being able to prove it. KelvinTrack covers all three. Measurement is permanent: every fridge or storage unit reports its temperature continuously, with no effort from your team. Alerts are immediate: as soon as a reading crosses the threshold defined for that unit (2 to 8 °C for vaccines, freezing for other products), you receive an SMS and/or email, and you can add several recipients to cover absences. Proof is available at any time: the timestamped history exports for any period you choose and documents the storage of your products against Good Distribution Practice. The sensors offer accuracy of up to ±0.05 °C, a level of measurement suited to products that cannot tolerate deviations.
Continuous monitoring
Round-the-clock measurement of your fridges and storage units, including overnight and on weekends, with no manual effort.
Instant alerts
Immediate notification of any temperature excursion, so you can act before products are compromised.
Complete traceability
A timestamped, exportable history, ready to document the storage of your sensitive products.
Charts and reports
Visualize trends, identify at-risk storage units, and generate reports for any time period you choose.
Per-unit thresholds
Set specific ranges for each piece of equipment (2–8 °C, freezing, etc.) based on the products stored.
Built for sensitive products
Designed for storing vaccines, temperature-sensitive medicines, and samples.
For healthcare professionals
Temperature monitoring applies to any healthcare organization that stores temperature-sensitive products: community pharmacies for vaccine and medicine fridges, laboratories for refrigerated units and freezers holding samples and reagents, clinics and medical practices for devices requiring cold storage, and wholesale distributors for multi-unit cold rooms. The need is the same in every case: prove that products stayed within their storage range, without tying up staff on manual checks. KelvinTrack adapts to these different scales: one wireless sensor per storage unit, temperature ranges defined per piece of equipment, and a single dashboard accessible on desktop and mobile. Large installations can track up to 100 sensors per Poliponet 5G gateway, while a community pharmacy can use a simple Android phone as a free gateway.
Community pharmacies
Fridges for vaccines and temperature-sensitive medicines, with proof of proper storage.
Laboratories
Refrigerated units and freezers for samples and reagents.
Clinics & medical practices
Fridges for medicines and devices that require cold storage.
Wholesale distributors
Monitoring of multi-unit cold rooms for pharmaceutical storage.
How it works
Setting up KelvinTrack takes four steps, with no construction work and no equipment replacement. A wireless sensor is first placed inside each fridge or storage unit to be monitored; KelvinTag sensors are IP68 waterproof, operate from -40 °C to +85 °C, and run on a 3-year battery. You then define the allowed temperature range for each unit, for example 2 to 8 °C for vaccines. Readings then stream continuously to your dashboard, either through the free Android app that turns a simple phone into a gateway, or through the optional Poliponet 5G gateway, which is independent of your WiFi. Finally, you receive an SMS or email alert as soon as a reading leaves the defined range, and the timestamped history builds up automatically for your traceability.
- 1
Sensor installation
A wireless sensor is placed in each fridge or storage unit to be monitored. No construction work required.
- 2
Range configuration
You define the allowed temperature range for each unit based on the products stored.
- 3
Continuous monitoring
Temperature data streams continuously to your dashboard, accessible on desktop and mobile.
- 4
Alerts and traceability
You are alerted in the event of an excursion, and you keep the timestamped history required for traceability.
Manual paper logging versus automated monitoring: what changes day to day for the responsible person
| Manual paper log | With KelvinTrack | |
|---|---|---|
| Reading frequency | Typically two readings a day, at opening and closing | Automatic continuous measurement, 24/7 |
| Nights, weekends and public holidays | No checks between two readings | Permanent monitoring with immediate SMS and/or email alerts |
| Excursion detection | Noticed at the next reading, sometimes hours later | Immediate alert as soon as the threshold is crossed |
| Traceability | Paper sheets filled in and filed by hand | Timestamped, tamper-proof history, stored automatically |
| Preparing for an inspection | Gathering and checking the sheets for the requested period | 1-click PDF export for any period you choose |
| Measurement accuracy | Depends on the thermometer used and how it is read | Accuracy of up to ±0.05 °C (inspection-grade sensor) |
| Getting started | Immediate, but ties up staff every day | Up and running in 15 to 30 minutes, no daily staff time required |
Hardware & pricing
The KelvinTag sensor is a one-time purchase. To connect it, a simple phone can act as the gateway for free - or choose the Poliponet 5G gateway for larger sites. No commitment.
KelvinTag
- Accuracy up to ±0.05°C
- 3-year battery
- IP68 waterproof
- 3-year warranty
Poliponet Gateway
OptionalOr a phone as the gateway, for free: the KelvinTrack app on Google Play
- 5G/LTE-M connection
- Up to 100 sensors
- No commitment
- Support included
Standalone gateway, independent of your WiFi
The Poliponet gateway uses a 5G/LTE-M network and stores up to 7 days of readings locally: if the internet goes down, no data is lost and everything syncs when the connection returns.
Example: a site with 5 units
Hardware : 5 × €97.99 = €489.96 incl. VAT (one-time) · Connection : 0€/month with a phone
Frequently asked questions
The most frequent questions about temperature monitoring in pharmacies concern three points: the continuity of monitoring, the evidential value of the data, and the trial conditions. In short: KelvinTrack monitors your storage units around the clock, including nights, weekends, and public holidays, and sends an immediate SMS or email alert in the event of an excursion. The data is timestamped, tamper-proof, and exportable for any period you choose to respond to an inspection. If the internet goes down, the Poliponet gateway stores up to 7 days of readings locally and resynchronizes everything with no loss. Finally, a trial can be arranged on request for large deployments. The detailed answers below cover these situations, as well as compatibility with your existing medical fridges.
Does KelvinTrack monitor temperature overnight and on weekends?
Yes. Monitoring is continuous. An alert is sent immediately in the event of an excursion, including outside business hours.
Can we set a 2–8 °C range for vaccines?
Yes. Each storage unit has its own temperature range; any reading outside that range triggers an alert.
How can we prove proper storage during an inspection?
The temperature history is timestamped and exportable for any period you choose, documenting the storage of your products.
What happens during a power outage or equipment failure?
As soon as the temperature crosses the allowed threshold, an alert is triggered so you can respond quickly.
Do we need to replace our medical fridges?
No. The sensors are placed inside your existing storage units and work with your current equipment.
Is data retained if the internet connection is lost?
Yes. The Poliponet gateway stores up to 7 days of readings locally and syncs everything as soon as the connection is restored. It uses a 5G/LTE-M network, independent of your WiFi; no data is lost.
Do we still need the morning-and-evening paper log?
KelvinTrack automatically records every reading, with a timestamp, including overnight and on weekends: the resulting traceability is far more complete than two daily entries. How you organize your internal procedures remains your decision; the PDF export can serve as a temperature log for any period you choose, with no manual re-entry.
Who receives the alerts when a temperature excursion occurs?
Alerts are sent by SMS and/or email, as you prefer, as soon as a threshold is crossed. You can add several recipients: the owner, the deputy pharmacist, the person on call. An excursion during an absence or holiday therefore never goes unanswered: someone is always notified and can act in time.
How accurate are the sensors?
KelvinTag sensors are inspection-grade and offer accuracy of up to ±0.05 °C. When a sensor has been calibrated, the application displays its calibrated accuracy; otherwise, it shows the component's estimated accuracy. This level of measurement is suited to the most sensitive healthcare products.
Is there a subscription per sensor?
No. The KelvinTag sensor is a one-time purchase, with no per-sensor subscription. To relay the readings, the free Android app turns any phone, even an old device, into a gateway: it reads the sensors over Bluetooth and sends the measurements to your dashboard. For large installations, the Poliponet 5G gateway remains available as an option, billed monthly, with no commitment, supporting up to 100 sensors.
How much day-to-day maintenance do the sensors need?
Practically none. KelvinTag sensors have a 3-year battery and the hardware carries a 3-year warranty. The sensors are waterproof (IP68) and operate from -40 °C to +85 °C: they handle a vaccine fridge as easily as a sample freezer. Once in place, they measure on their own, with no effort from your team.
In summary
Continuous round-the-clock monitoring of fridges holding vaccines and temperature-sensitive medicines, including nights, weekends, and public holidays.
Immediate SMS and/or email alerts in the event of a temperature excursion, sent to multiple recipients.
Tamper-proof timestamped traceability and PDF reports exported in 1 click for inspections.
KelvinTag sensors: accuracy of up to ±0.05 °C, IP68 waterproof, 3-year battery, one-time purchase with no per-sensor subscription.
Free gateway via the Android app, or the optional Poliponet 5G gateway handling up to 100 sensors.
Up and running in 15 to 30 minutes, with no technician needed.
Regulatory framework & references
- Good Distribution Practice (GDP) - governs the storage and transport of medicines, including the monitoring and recording of temperatures.
- ANSM - French National Agency for Medicines and Health Product Safety - the French national authority for the safety of medicines and health products.
- WHO - vaccine cold chain - World Health Organization recommendations on the storage and transport of vaccines.